Cloud Phone Blog

5 SMB Tools That Save You Time

Posted by Erica Berry

Oct 6, 2015 4:00:00 AM

When you’re a small business owner or entrepreneur, time is money, so wasting time just isn’t an option. If you are looking for tools that will help you handle all aspects of your business, from the mundane to the must-do, you’re looking in the right place.

iPhone SMB Tool

New cloud-based software, apps and mobile technology built for all aspects of small business operations are the perfect solution to increase productivity and get more done in less time. They allow you to run your business like an enterprise, without the high price-tag. Here are our top picks for SMB tools that can save you time:


Virtual numbers, like those available through Voxox Cloud Phone, are convenient for small business owners and entrepreneurs who don't have a receptionist or the time to sit in an office and field phone calls. It’s like having a professional phone service right in your pocket! Phone calls to your business number (virtual number you select) are simply routed to your cell phone. Virtual numbers can come with flexible features like call forwarding, faxing capabilities, extension options, and auto assistant, to name a few - so make sure you check with the service provider to see what perks are available with their virtual numbers solution.


Meeting with clients and business partners can be stressful, so using an app like Waze to make sure that you're never late for meetings and don't waste time in traffic can be very useful. Even Uber can be a great time saver when it comes to transportation. Set up a pick up time, plug in your destination, and pay all in just a few clicks -- plus, you won't have to worry about parking!


We all like to get paid, but creating invoices and expense reports are rarely at the top of our to-do list. Luckily, there are apps and software that make it easy to keep track of incoming and outgoing funds – TouchSuite, ZenPayroll and Xero are a few of our faves. Xero, for example, let's you send professional invoices, accept payment, track sales and income, create expense reports, and reimburse employees all from an app you can access from both your computer and mobile device -- perfect for those on-the-go. 


Marketing is essential to growing your business, but without a dedicated marketing team it can be a lot of work and not something most business owners can dedicate time to. Automation apps and services, like Hootsuite, MailChimp and WordPress, have given us the ability to schedule social media posts, newsletters, mailings, blogs, etc. ahead of time, rather than having to stop everything and hit the "send" button, saving small business owners countless hours each week. 


Online scheduling tools like Calendly are not only convenient for customers and clients, they are also a time-saver for busy business owners and employees. Body shops, hair stylists, nail salons -- basically any business that runs by appointment-- can benefit from an automated scheduling system that allows customers to see what times are available and claim a spot without ever calling into your business, holding up the phone line or even worse, taking up your or your employees’ time. 

Do you have a favorite tool that allows you to devote more time to your most important projects? Share with us on social media –  FacebookTwitter, Google+, or LinkedIn.

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Topics: Industry Trends, iPhone, Android, Small Business Productivity, Improve Your Business, Mobility

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